Privacy Policy

Last Updated: April 6, 2026

Definitions

  • "the Company" refers to AI4Teams, operated at https://*.ai4meetings.io.
  • "the Services" refers to the products, technology platforms, website, and mobile applications provided by the Company.

This Privacy Policy describes how the Company collects, uses, and shares information about you and the choices you have regarding this information. This Privacy Policy applies to the information we collect when you access or use the Services. Please note that this Privacy Policy does not apply to your use of third-party sites, services, or applications you may access through the Services.

Changes to This Privacy Policy

We may change this Privacy Policy from time to time. If we make changes, we will notify you by revising the "Last Updated" date at the top. We encourage you to review the Privacy Policy whenever you access the Services.

Collection of Information

Information You Provide to Us

We collect information you provide directly to us when using the Services. For example, we collect information when you register for the Services, sign up for an account, complete a form, participate in interactive features, request customer support, or otherwise communicate with us. The types of information we may collect include your name, email address, mailing and billing address, payment information, and any other information you choose to provide.

Meeting Recordings & AI Processing

When you use the meeting recording features of the Services, we collect and process audio and video recordings, transcriptions, and metadata related to your meetings. This data is processed using artificial intelligence to provide features such as meeting summaries, action items, coaching insights, and analytics. Meeting recordings and transcriptions are stored securely and are accessible only to authorized users within your account.

Information Collected Automatically

When you access or use the Services, we automatically collect information about you, including:

  • Log Information: browser type, access times, pages viewed, your IP address, and the page you visited before navigating to the Services.
  • Device Information: hardware model, operating system and version, unique device identifiers, and mobile network information.
  • Cookies and Tracking Technologies: We use cookies and similar technologies to collect information, improve the Services, and understand usage patterns. For more information, see "Your Choices" below.

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes.

Google API Data

The Company's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Information From Other Sources

We may obtain information from other sources and combine it with information we collect through the Services. For example, we may collect information from third-party service providers who process payments or provide calendar integrations on our behalf.

Use of Information

We may use information about you to:

  • Provide, maintain, and improve the Services;
  • Process meeting recordings and generate AI-powered insights, summaries, and analytics;
  • Provide and deliver the products and services you request, process transactions, and send you related information;
  • Verify your identity and authorization to use the Services;
  • Respond to your comments, questions, and requests;
  • Send you technical notices, updates, security alerts, and administrative messages;
  • Monitor and analyze trends, usage, and activities in connection with the Services.

Sharing of Information

We may share information about you as follows:

  • With vendors, consultants, and other service providers who need access to such information to carry out work on our behalf;
  • With other members of your organization or team, as configured within the Services;
  • In response to a request for information if we believe disclosure is in accordance with, or required by, any applicable law, regulation, or legal process;
  • If we believe your actions are inconsistent with these Terms, or to protect the rights, property, and safety of the Company or others.

Data Retention

We retain your information for as long as your account is active or as needed to provide the Services. Meeting recordings and transcriptions are retained in accordance with your account settings. You may request deletion of your data by contacting us. We may retain certain information as required by law or for legitimate business purposes.

Security

We take reasonable measures to help protect information about you from loss, theft, misuse, and unauthorized access, disclosure, alteration, and destruction.

Your Choices

Your Information

You may update, correct, or delete information about you at any time by contacting us at support@ai4meetings.io. Please note that we may retain certain information as required by law or for legitimate business purposes.

Cookies

Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove or reject browser cookies. Please note that if you choose to remove or reject cookies, this could affect the availability and functionality of the Services.

Contact

If you have questions or comments about this Privacy Policy, please email us at support@ai4meetings.io.